Job Summary:

Bestway Cement Limited is seeking a well-organized and proactive Office Secretary to support the Director Admin in planning, coordinating, and managing all official matters. The ideal candidate should be detail-oriented, possess strong communication and administrative skills, and be capable of managing multiple tasks efficiently.

Key Responsibilities:

• Assist the Executive Coordinator with daily administrative tasks
• Prepare minutes of meetings and ensure timely circulation and follow-up with relevant stakeholders
• Maintain and regularly update the meeting schedule/calendar of the Director Admin
• Create and maintain reports using Microsoft Excel as per departmental requirements
• Organize and maintain office files and ensure proper handling of incoming/outgoing correspondence
• Distribute internal mail to relevant departments and coordinate dispatch of mail to all company plant locations
• Coordinate with the Admin Department for travel arrangements, including hotel bookings and official travel plans
• Provide day-to-day administrative support and help resolve office-related issues
   

Experience & Qualifications:

• Graduate degree from a recognized institution
• 2 to 4 years of relevant experience in a similar administrative or secretarial role
   

Skills & Competencies:

• Excellent verbal and written communication skills
• Strong interpersonal and organizational abilities
• Proven time management skills and ability to meet deadlines
• Strong analytical and problem-solving capabilities
• Proficient in MS Office applications, particularly Excel and Outlook